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Applicants

We only process personal data that is strictly necessary to fulfill the recruitment process’s sole purpose. This mainly includes:

  • Your full name
  • Contact details (email, phone number)
  • Educational background
  • Information related to your employment history
  • Skills, experience, and details provided in your application, CV or resume
  • References
  • Interview notes and assessment results
  • Current benefits and your expectations for future roles
  • Health status data, exclusively for the purpose of assessing candidates’ ability to perform job-related tasks safely or identifying any necessary workplace adaptations in compliance with our Diversity, Equity and Inclusion policies. This information will be used solely to ensure the safety and well-being of all candidates during their potential employment with InLife Benefits. We are committed to preventing any form of discrimination or bias in our recruitment process, and the collection of health status data is strictly for legitimate and nondiscriminatory purposes. All health-related information will be treated with the utmost confidentiality and handled in accordance with applicable privacy laws and regulations. 


Additionally, we may process any other personal data provided by you to determine your suitability as the best candidate.


InLife Benefits is committed to upholding Diversity, Equity and Inclusion principles in our recruitment practices. To ensure non-discrimination, we do not request or collect personal data related to race, ethnicity, religion/belief, sexual orientation, marital status, political views, nationality, disability, or age. Our aim is to foster a fair and inclusive environment for all candidates.


InLife Benefits does not request photographs or other visual representations of candidates during the recruitment process unless specifically required for identification purposes (e.g., for security clearance). The selection of candidates is based solely on qualifications, skills, and experience relevant to the job role.


Personal data may be provided directly by you, sourced from public sources, or collected by third parties (such as headhunting companies).


To ensure that InLife Benefits can maintain effective data management practices, kindly communicate any rectification or deletion of personal data to InLife Benefits’ Data Protection Officer at privacy@inlifebenefits.com.ph.

InLife Benefits will be collecting Personal Data at the time of submission of your application online and from third parties during the time that your recruitment process will be overseen by InLife Benefits’ HR Department.

We process your personal data in the context of staff recruitment for our business with the purpose of conducting all necessary activities to find suitable candidates to fill our job openings and select the most appropriate candidates. Therefore, we will process your personal data to assess your job application. The legal basis for this processing is to evaluate your application in order to undertake the steps prior to concluding an employment contract with you, if you are deemed the best fit for the position.


In particular, we use your personal data to:

  • Consider your application for the role you have applied for or other roles that may match your profile.
  • Assess your qualifications and suitability for the job.
  • Communicate with you regarding the recruitment process.
  • Conduct reference checks and criminal records checks.
  • Supplement any information provided by you with information obtained from third-party data providers.
  • To maintain and improve our recruitment processes


Thus, InLife Benefits will process your Personal Data to take necessary steps, at your request, prior to entering an employment contract and to facilitate your onboarding process as a InLife Benefits employee if your candidacy is chosen.


To ensure compliance with applicable anti-financial crime laws (e.g., mandatory screening of candidates before onboarding), we may also need to process your personal information to comply with legal or regulatory provisions.


InLife Benefits also relies on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interest lies in the pursuit of recruiting the most suitable talent and maintaining your profile for future opportunities. We may also contact you regarding new positions that resonate with your expertise and career aspirations, aiming to facilitate your journey towards finding the perfect job fit. Rest assured, we prioritize upholding your fundamental rights throughout our processes, ensuring your privacy and dignity are always respected.


In some circumstances, we may request your consent to process your personal data in a particular way. If we are processing your personal data based on your consent, you have the right to withdraw it at any time (privacy@inlifebenefits.com.ph).


At InLife Benefits, one of our core principles is the Human Touch. This means that we do not make decisions based solely on automated processing; human intervention is always and exclusively involved before any decision is made regarding your job application.

We store files containing personal information in our computers and servers located in the Philippines, which are kept in a secure environment. We may also store your personal information with cloud-based third-party data storage providers (those providers will not have access to your Personal Data). We shall ensure that proper measures are adopted to protect your information before sharing it.

Inlife Benefits will only transfer your Personal Data where it is strictly required or necessary to satisfy the purpose for which the personal data was collected.


Please note that the primary team responsible for processing your Personal Data will be internal stakeholders, namely, relevant individuals involved in the recruitment process such as hiring managers, interviewers, and HR personnel, who will assess talents.


Additionally, InLife Benefits may engage recruitment agencies or headhunters to assist in the recruitment process, especially if your candidacy has been submitted through them.


Furthermore, your data may be shared with third-party service providers, such as background check providers and anti-financial crime screening providers.


These third parties may be located outside of the Philippines. In any case, the transfer of your personal data will be performed in compliance with the applicable laws and international agreements in force, as well as on the basis of appropriate and suitable safeguards. As an example, our service providers are required to protect your personal information in a manner that is consistent with InLife Benefits’ privacy principles, policies and best practices.


Additionally, where required by law, we may need to share it with legal and regulatory authorities.

For achieving the purposes above indicated, your personal data will be retained for a period of 12 months from the date of the hiring decision referred to the position you have applied for.


If you have registered for similar job alerts, we will be retaining your personal information for 12 months after the latest application (regardless or not if you were actively participating in the recruitment process).


After this period, your Personal Data will be removed from our computers and servers, unless there is a legal obligation or legitimate interest requiring further retention.